General Information
Regarding the storage and management of the data collected by Dublin 2029, the bid acts to ensure that all personal data is:
- Collected for lawful purposes;
- Processed legally and fairly;
- Relevant; and not excessive;
- Kept up to date for accuracy;
- Destroyed two years after the convention, should we win the bid, and two years after the site selection vote if we do not;
- Kept secure;
- Only accessed by authorised Dublin 2029 staff;
- Not shared without permission.
This policy includes information on what data Dublin 2029 collects, how we collect it, and how we use it. The data controller for this project is Dublin 2029. We will process your data for the purpose of bidding to host the World Science Fiction Convention (Worldcon) in Dublin in 2029 and providing services to the convention’s supporters and volunteers. The legal basis for processing this data under the Data Protection Act 2018 is that of consent, and of our obligation to adhere to legal requirements such as the safeguarding of children. We will handle personal data at all times in accordance with our formal Privacy Policy.
Changes to this Policy
Dublin 2029 may change this policy. When changes are made, we update this privacy policy page with the changes.
How We Use this Data
In order to conduct the business of Dublin 2029, we collect personal data submitted to us by people who interact with our bid in order to provide the agreed upon services and to share information and updates regarding our services and events. We use Google analytics to collect anonymised data about how people use and interact with the Dublin 2029 website, including social sharing. You may opt out here. We may also use your IP address and browser agent string to help protect this website against spam and hacking attempts.
Personal Data
Dublin 2029’s personal data includes information, facts, and interests that identify and are tied to living people, including such things as name, contact information, and professional history. Sensitive and personal data, as defined by GDPR, may also be collected from some individuals.
Required Data
While a variety of data types may be requested and collected for use by Dublin 2029, only an individual’s name, email address and country is required. For potential programme participants, Programme also requests information about areas of interest and experience in order to place participants on programme items.
Sensitive Data
Sensitive data is collected for the purposes of making health-based accommodations, enhancing diversity, and identifying topics of a sensitive nature that potential programme participants may be comfortable talking about as part of the Dublin 2029 programme. Sensitive data may include such things as racial or ethnic origin, political opinions, religious or philosophical beliefs, disability or medical needs, etc.
Accessing Data
Any person may request to have their personal information changed and/or deleted in the Dublin 2029 data systems by contacting info@dublin2029.ie from the email address that we have on file to make their request.
Destroying Data
All data collected on individuals will be modified or deleted upon request. In addition, all personal data in the Dublin 2029 systems will be deleted two years after the convention (should we win the bid to host) unless we have a legal requirement to retain it. If the latter occurs we will explain the reasoning and updated timelines for destruction. Should Dublin 2029 not win the bid to host Worldcon, all personal data will be deleted two years after the 2027 Montréal Worldcon.
Securing Data
Data collected by us will be stored securely and managed through appropriate protections. Our staff has been instructed of this policy and are in compliance with GDPR guidelines.
Unsubscribe from Email
Any person may unsubscribe from any mailing list at any time. Simply respond to the sender and clearly request to unsubscribe or click the ‘unsubscribe’ link in the footer of any newsletter you have received from us. If you wish to be added to our bid (and later convention) wide do not contact (DNC) list please email info@dublin2029.ie. Please be aware this will mean with the exception of urgent access information you will NOT be contacted by Dublin 2029. This means you will not receive information including Pre-Bid or Pre-Con Information such as Chair updates, Progress Reports, Hotel Information, Hugo Voting, Site selection and other relevant Pre-Con Information. This also includes Divisional level items such Programme, Access, Art Show Dealers and Displays, WSFS (Hugo Voting), Promotions etc.
Data Processing
All third-party data processors contracted by Dublin 2029, which store, access, and house information via cloud services, on websites, in apps, etc. will be compliant with relevant data regulations.
Irish Data Protection Commissioner
More information on data protection in Ireland can be found on the Irish DPC website. This is also where you can report a breach of Irish data protection laws.